How Many Properties Can a Notion Database Have? (2025)
How Many Properties Can a Notion Database Have? (2025)
This blog explores the vast potential of Notion database properties in 2025, limits, detailing property types, performance issues, customization practices, and API integrations for seamless workflow optimization.
Notion databases offer unlimited properties to store your data. Database Properties—from text to formulas—enable seamless filtering, sorting, and integration.
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There is no limit for properties in Notion databases. You can add as many properties as needed.
But note that, too many properties can slow down database load times.
In this guide, we'll explore how to effectively manage database properties and ensure seamless operations in your Notion databases.
Understanding Notion Properties
In Notion, properties are like labels that store different types of information inside a database. Notion properties help you structure your data in a Notion database. Think of them as columns in a spreadsheet, but way more powerful!
Why Use Properties?
They help filter, sort, link, organize and automate data, making Notion smarter than a basic spreadsheet. Types of database properties,
Title: The primary property of every Notion database entry, serving as the main identifier. Cannot be deleted.
Text: Stores plain text, suitable for short notes or descriptions.
Number: Holds numerical values, with options to format as integers, decimals, percentages, or currencies.
Select: Allows you to choose a single option from a predefined list, ideal for categories and tags.
Multi-Select: Allows you to choose multiple options from a predefined list, useful for tagging entries with multiple attributes.
Date: Captures dates and times, facilitating scheduling and timeline management.
Person: References Notion users, allowing assignment of tasks and other entries.
Files & Media: Supports uploading and linking to files or media, keeping related documents accessible.
Checkbox: Provides a simple true/false checkbox, used for indicating boolean status.
URL: Stores web links, enabling quick access to external resources.
Email: Holds email addresses, useful for contact databases.
Phone: Stores phone numbers, aiding in contact management.
Formula: Performs calculations or combines information from other properties using Notion’s formula language.
Relation: Links to entries in another database, establishing relationships between different data.
Rollup: Aggregates data from related entries through a relation property, summarizing information like counts, sums, or averages.
Created Time: Automatically records the date and time when the entry was created.
Created By: Captures the user who created the entry.
Last Edited Time: Automatically updates to show the date and time of the most recent edit.
Last Edited By: Captures the user who last modified the entry.
Status: Provides a standard way to track the progress of tasks or projects with categories like “To Do,” “In Progress,” and “Complete.”
Button: Automates specific actions within your database, such as adding pages, editing properties, or sending notifications.
ID: Automatically generates a unique numerical identifier for each item in your database, to help track your entries.
Limitations and Tips
Too many database properties might slow down database load times when handling large datasets, as each additional property increases data processed per page.
Users have noticed that more properties may lead to longer load times—especially when data is loaded at once.
Performance issues may not be immediately evident but could emerge during heavy usage or when filtering and sorting complex records.
Notion lacks granular permissions in databases. An ability to control access to parts of a database is arguably the most requested feature in this community. Notion users want to customize how to view or edit specific database properties and rows while restricting access to others.
One way to solve for these limitations is to use tools like NotionApps which help build apps directly from Notion databases. The apps can be shared with a web link, load fast, can be public or private. They have customizable views and you can control exactly the data shared with your users.
FAQs
Is there a limit on the number of properties I can add to a Notion database?
Notion does not impose a strict limit on number of properties, but very large numbers may impact performance.
What types of properties are available in Notion databases?
Notion offers property types including text, number, select, multi-select, date, formula, relation, rollup, person, file, checkbox, URL, email, phone, and auto-generated properties like created time and last edited.
How does the unique title property work in Notion?
Each database requires one unique title property (often named 'Name') to uniquely identify records; it must be correctly defined and maintained.
Will having too many properties affect my database performance?
While Notion supports unlimited properties, loading a large number of them can slow down performance due to increased data complexity.
Can I customize property names and types in Notion?
Yes, Notion allows full customization of property names and types to suit your specific needs.
How do third-party integrations handle Notion properties?
Many integrations expose only a subset of property types, meaning not all custom properties may be searchable or available for actions.
What best practices should I follow for managing a large number of properties?
Use clear naming conventions, hide properties you don't need, organize logically, and consider splitting large databases to maintain performance.
How can I retrieve Notion database properties using the API?
Notion's API returns a properties object for each page; you can access and extract each property value.
Are there any performance tips for databases with many properties?
Optimize your databases by hiding unused properties, applying filters to reduce loaded data, and structuring views for efficiency.
